Eligibility & Registration
General Information for All Degree Candidates
Eligibility
Any student who received a degree in September 2011, December 2011 or March 2012, or who expects to receive a degree in June 2012, and who has not already participated in the December 2011 (undergraduates) commencement ceremony, is eligible and welcome to participate in commencement ceremonies.
If you will graduate in September 2012, and you have completed the participation units required by your college or school by the end of winter quarter, you are also welcome to participate in the ceremonies.
However, a student’s participation in commencement does NOT mean that s/he has graduated from the university. Only students who have successfully completed all degree requirements will receive a degree from UC Davis.
For students in the College of Agricultural and Environmental Sciences and College of Letters and Science: While students graduating in September may participate in the June commencement, you are encouraged to participate in the fall (December) undergraduate commencement, closer to the completion of your studies. Typically a smaller ceremony, the fall commencement allows for students to invite more guests.
NOTE: For undergraduates to officially graduate, you must file a graduation application online for the term in which you will graduate during the appropriate filing periods. For graduate and professional students, refer to your school or college for eligibility requirements.
All students in the College of Agricultural and Environmental Sciences, the College of Biological Sciences, the College of Letters and Science, Graduate Studies, and the College of Engineering must register online with their college to participate in commencement ceremonies. See Registering to Participate in this section. Filing to graduate does not automatically register you to participate in the ceremony.
Top of pageRegistering to Participate in Commencement
All students must register to participate in commencement by registering no later than April 13, 2012. Register online at your school or college website, or contact your school or college at:
- College of Agricultural and Environmental Sciences
- College of Biological Sciences
- College of Engineering
- College of Letters and Science
- Graduate School of Management
- Graduate Studies
- School of Education, lkbaldwin@ucdavis.edu or (530) 754-4663
- School of Law, gkhellwig@ucdavis.edu or (530) 754-5335
- School of Medicine, debra.patterson@ucdmc.ucdavis.edu or (916) 734-3530
- School of Veterinary Medicine
Academic Dress
Cap and Gown Rental
Graduates must wear appropriate apparel in order to participate in commencement ceremonies. Academic apparel is rented from the UC Davis Stores. Gown rental includes the cap and tassel, and is free with purchase of a Grad Pack. Gowns and Packs may be reserved in advance either online or during the Spring Grad Fair.
Online Reservation:
- J.D., M.D., D.V.M., M.B.A., M.P.H., and FNPPA candidates: Please refer to instructions to be sent by your dean's office or program adviser on rental and pickup of your gown.
- ALL OTHER DEGREE candidates: Online Pre-order is available from March 1, 2012 through May 25, 2012. All gowns must be picked up on the dates designated below to avoid additional fees. A late fee will be charged for pre-orders picked up after the pickup event. Please visit the UC Davis Stores website for more details and to access the Online Reservation System.
Grad Fair
March 6, 2012; Griffin Lounge, Memorial Union
10:00 a.m. to 4:00 p.m.
Gown and Pack Pickup:
- June 5-7, 2012: ARC Pavilion (Memorial Union)
- Tuesday, June 5, 9:00 a.m. - 6:00 p.m.
- Wednesday, June 6, 9:00 a.m. - 4:00 p.m.
- Thursday, June 7, 9:00 a.m. - 4:00 p.m.
- Friday, June 8 at the UC Davis Stores, Memorial Union, during normal operating hours
Gown Rental Fees:
| Gown Rental Fees (based on date of payment): Please note: Gown rental includes the gown, cap, and tassel |
Mar 1 – June 3 |
|---|---|
| Bachelor gown rental | $35.00 |
| Master gown rental | $35.00 |
| Doctor gown rental | $35.00 |
| Hood rental (Masters and Doctors only) | $20.00 |
| Commencement Tassel alone | $5.00 |
| Commencement Cap alone | $10.00 |
| Late Fee for all order places after June 4th: | $15.00 |
NOTE: Gown rental is FREE if purchasing a Souvenir Grad Pack.
See the UC Davis Stores website for details and pack pricing.
Returning Caps and Gowns
Gowns must be returned immediately following your commencement ceremony. The gown collection station will be located either at the ceremony site or designated reception site following the ceremony.
Late Fee: Gowns not returned either at the ceremony or to the UC Davis Stores by the first Monday following the ceremony will be assessed a daily late charge beginning the following Tuesday.
Purchase of Regalia
The UC Davis Stores also offer commencement apparel for sale to students, alumni and faculty. See the UC Davis Stores website for pricing and information, or e-mail questions to the Commencement Coordinator at treliu@ucdavis.edu.
Wearing Academic Dress
Academic dress is mandatory for graduates and the university reserves the right to refuse admission to students who do not comply with this requirement.
The cap is worn with the long point of the shell to the rear. Undergraduates who have not yet received a degree wear the tassel forward and to the right. After the degree is awarded, the tassel is shifted to the left. Those receiving postgraduate degrees wear their tassel to the left, signifying the possession of an academic degree.
It is customary for those wishing to demonstrate respect for their country to remove their caps during the national anthem or when the U.S. flag is passing. Lightweight clothing is usually worn under the gown. Coats are not necessary for men, but a shirt and tie improve the appearance of the gown.
The bachelor's gown has pointed sleeves and at UC Davis is worn without a hood.
The master's gown is designed with an oblong sleeve, open at the wrist. The sleeve base hangs down in the traditional manner. The rear part of its oblong shape is square-cut and the front part has an arc cut away. The gown may be worn open or closed.
The doctor's gown has velvet facings on its front panels and three velvet chevrons on each sleeve. The University of California authorizes recipients of the Ph.D. degree earned on any of its campuses to wear an academic gown of admiral blue.
The hood worn by those receiving master's and doctoral degrees hangs to the rear from the neck and is fastened to shirt buttons by an elastic cord. To avoid wearing the hood inside out, make sure that the velvet facing of the hood is visible under the chin and lies flat over the shoulders.
Candidates for graduate certificates and credentials wear the cap, gown and hood of the highest degree they hold.
Accommodations/Visitor Links
Out of town guests are encouraged to make reservations for accommodations early as commencement events mean more people will also be visiting the area. The Graduate Studies website offers a sampling of local hotels in and around Davis as a place to start. Also, daviswiki.org is a great resource to find local restaurants.
Admission to the Ceremonies
Admission tickets are required for all ceremonies (excluding Graduate Studies). UC Davis students, faculty, family and friends of graduates are welcome to attend commencement ceremonies as space allows. Individual colleges and schools will provide information about ticket distribution to their students who registered by the deadline. There is no charge for tickets to commencement ceremonies; university policy prohibits the selling of commencement tickets for money or commercial value, and violations will result in referral to Student Judicial Affairs. See Eligibility for registration details.
Alcoholic Beverages
Any student perceived as being under the influence of alcohol or drugs may be detained or removed from the ceremony by staff and/or security for further investigation.
University policy prohibits the unlawful use, sale, distribution, dispensing, or possession of alcohol or of controlled substances by students on University premises and official University functions. Students shall not use illegal substances or abuse legal substances in a manner that impairs scholarly activities or student life. (Adapted from UCD P&P Manual Chapter 380, Section 18) Students violating this policy may be excluded from privileges and activities when there is reasonable cause to believe that their conduct 1) threatens the safety of themselves and others on University property or at University functions; and/or 2) disrupts the orderly operation of the campus. (Adapted from UC Board of Regents Policy on Student Conduct & Discipline)
Awards
The University Medal and college and school medals are presented at the individual ceremony at which the recipient is receiving a degree.
The University Medal is the highest university award given to a student completing his or her undergraduate work. This gold medal is awarded to the outstanding graduating senior on each campus in recognition of scholastic excellence as well as superior achievement in all areas of university life.
The college and school medals are the highest campus awards presented at UC Davis. These silver medals are presented to the graduating senior in each college or school who is judged outstanding in terms of scholastic excellence and all-around achievement.
In addition to these awards, each school and college has its own prizes and awards presented at its commencement ceremony.
Class Rings
Class rings are available throughout the academic year at the UC Davis Stores. Please see the UC Davis Stores website for information and sales dates.
Commencement Programs
Each college and school issues a commencement program, listing:
- Names of students who registered through their college website by the indicated deadline, provided the student meets the eligilibity requirements as indicated by their school or college will have their name printed in the program.
- Candidates who cannot attend commencement may obtain copies of their college or school commencement program by purchasing one online.
Families and friends of the 2012 graduates from the colleges of Agricultural and Environmental Sciences, Biological Sciences, Engineering and Letters and Science — purchase your commemorative commencement program today! Graduates, you will receive a complimentary program at the ceremony. Programs will also be sold on the day of the ceremony.
Conduct During Commencement Ceremonies
Commencement is a time to celebrate and enjoy your achievement. It is also a time to reflect on that achievement and to acknowledge the help and support provided by family, friends, faculty and staff. You are asked to honor the spirit of this important occasion by conducting yourself in a manner that is respectful of your guests and the guests of others, of your fellow graduates and of yourself. Violations of this policy will result in your being removed from the hall and denied permission to participate further in the ceremony. Thank you for your help in making this day meaningful to all.
Diplomas
(Veterinary Medicine graduates: see the Veterinary Medicine commencement handbook)
You may have your diploma mailed to you when it is ready, four months after the end of the quarter in which you completed your degree requirements. When you file online to graduate with the Office of the University Registrar, your account can be billed for the mailing fee of $5.50 within the U.S. or $14.00 outside the U.S.
If you choose not to have it mailed, please contact the Office of the University Registrar at (530) 752-3639 before visiting to ensure the diploma is ready. Remember, they take a minimum of four months to prepare. Diplomas are held for pick-up for five years. If you don't pick up the diploma within five years of graduation, you may request a "re-issued" diploma, which will cost $27.50 and bear current gubernatorial, chancellor and dean's signatures.
Food and Refreshments
While on campus there are a number of restaurants for you and your family to choose from. From all-you-care-to-eat dining rooms to quick service eateries, you’re sure to find great food and exceptional service right on campus. For a complete listing of all dining locations, check out http://dining.ucdavis.edu.
Starbucks at the ARC (Activities and Recreation Center)
Choose from a variety of hot and iced coffee and tea beverages, as well as sandwiches, pastries and dessert options. Starbucks is conveniently located next to the Pavilion and is open from 7:00 a.m. until midnight, Monday through Friday and 8:00 a.m. until 10:00 p.m., Saturday and Sunday. Open before, during and after all commencement ceremonies.
Silo Union
The Silo Union is located in the heart of campus at Hutchinson and California. In one of the oldest buildings on campus, you’ll find everything from pizza at Pizza Hut Express, burgers and hot sandwiches from Carl’s Jr., tacos and burritos from Taco Bell Express, crepes from La Crepe, sandwiches from Silo Sandwiches, Starbucks coffee, and a variety of grab-n-go salads, sandwiches, and beverages. Open from 7:00 a.m. until 8:00 p.m., Monday through Thursday, and 5:00 p.m. on Friday.
Gunrock Pub
Featuring local and campus produced food and drink, Gunrock Pub is the only full service restaurant on campus. Located on the west side of the Silo Union the Gunrock Pub serves specialty entrees, gourmet sandwiches, and a complete soup and salad bar, from 11:30 a.m. until 2:00 p.m. Monday through Friday. Reservations are recommended by calling (530) 752-6262.
For off-campus restaurants visit daviswiki.org.
Graduation Announcements
The UC Davis Stores sell official UC Davis commencement announcements, blank notes, thank-you notes, envelope seals and certificates of appreciation. For personalized announcements, please allow one week for shipment. Personalized announcements may be purchased via the UC Davis Stores website. If you have questions, or for more information, please e-mail the Commencement Coordinator at treliu@ucdavis.edu.
Graduation Portraits
Portrait photography is available through a local photographer contracted by the UC Davis Stores. For on-campus sitting dates and package pricing, please see http://vipportraits.com.
Guests
See Admission, Information and Assistance, Special Accomodations, or daviswiki.org.
Information and Assistance
The Visitor Information Kiosk on Old Davis Road will be open Monday through Friday 7:00 a.m.-5:00 p.m.
The Walter A. Buehler Alumni and Visitors Center will be open Monday through Friday, 8 a.m.-5:00 p.m., Saturday, 10:00 a.m.-2:00 p.m., and closed on Sunday.
To make special accommodations for graduates or guests at commencement ceremonies, see Special Accommodations.
Parking
Parking is free in designated areas for those attending the activities. Directional signs reading "Commencement Parking" are placed at all entrances to the campus. For commencements held at the ARC Pavilion, a portion of Lot #25 is reserved for vehicles displaying disabled person placards or plates. See the campus map or the Pavilion map for convenient parking areas. Ceremonies held at the Pavilion will have 4 golf carts available to assist limited mobility guest from the parking lots.
Photographs
Photos taken by family or friends will be permitted from their seats or from the designated photo areas available during the ceremony. Tripods will NOT be allowed into the Pavilion or Mondavi Center. Photos may be taken outside of the Pavilion or Mondavi Center after the ceremony.
GradImages is the official photographer for our commencement. Proofs will be sent to your home and e-mail within three to five days after graduation. After you register with GradImages, they will provide you with the information needed to deliver your proofs to you. Providing an accurate mailing and e-mail address will allow them to send your proofs to you on the first try. Pictures can be ordered online, by phone or by mail. GradImages can be contacted at 800-261-2576 or via the GradImages website.
Portrait photography is available through a local photographer contracted by the UC Davis Bookstore. For on-campus sitting dates and package pricing, please see http://vipportraits.com.
Special Accommodations
Each school and college can offer special seating arrangements for candidates with mobility problems and arrange for sign language interpretation for those with hearing impairments. Please write or call your dean’s office as far in advance as possible to explain your needs.
Special accommodations for guests with mobility problems include shuttle service to and from parking lots for Friday, Saturday and Sunday ceremonies, a tent outside ARC Pavilion where elderly and disabled guests may sit while waiting for ARC Pavilion to open, its north east entrance within closer walking distance that allows the elderly and those with disabilities to enter ARC Pavilion accompanied by one other member of their party. Disabled seating sections are available for guests with limited mobility or who use a wheelchair (who may be accompanied by one other member of their party). There are reserved limited mobility sections in rows E & F or sections 226, 220, 213, or 207.
For those guests with limited/no hearing attending commencements in the ARC Pavilion, assisted listening devices may be picked up in the ARC Pavilion Guest Services Center (located at the NE Lobby corner in the ARC Pavilion) and/or sign language interpretation can be arranged. Please contact the Commencement Coordinator of the specific school/college to arrange for sign language interpretation. Please note that the university does not provide wheelchairs.
For those guests attending commencements in the Mondavi Center, assisted listening devices are available to check out at the patron’s service desk. A driver’s license or credit card will be required as security until the device is returned.